Vendor & Consignment Application

1. Booth Rental Terms
Rental Duration
● Minimum Commitment: All vendors are required to sign a minimum 6-month rental
agreement to ensure stability for their booth space and continuity for our customers.
● Renewal Options:
○ Fixed-Term Renewal: After the initial 6-month term, vendors can renew their
contract for a fixed period of 3, 6, or 12 months, allowing them to choose a term
length that best suits their business needs.
○ Priority Renewal for Successful Vendors: Vendors demonstrating consistent
success, such as high sales and positive customer feedback, may be offered
priority booth locations or discounted rates (e.g., a 10% discount on a 12-month
renewal) as an incentive.
Non-Termination Policy
● Vendors are required to uphold their commitment and cannot terminate the contract
within the six-month period without incurring a penalty.
Early Termination Policy
● Early Termination Fee: A fee equal to one months’ rent will be charged to cover
administrative costs and lost opportunities.
● Notification Requirement: Vendors must provide written notice at least 30 days prior to
their intended exit date.
Non-Payment of Rent
● Due Dates: Rent is due on the 1st of each month.
● Grace Period: A grace period of 5 days will be allowed for late payments. If payment is
not received by the 6th of the month, a late fee of $25 will be assessed.
● Persistent Non-Payment: If rent remains unpaid for more than 15 days, the vendor will
receive a written notice of default. If the payment is not made within 30 days of the
notice, the vendor’s booth may be terminated, and all items will be removed from the
booth and become the property of The Heirloom Store LLC.
● Liability for Outstanding Rent: Vendors will be held liable for any outstanding rent and
fees, which may include collection costs if necessary.
Right to Terminate
● The Heirloom Store LLC reserves the right to terminate any vendor agreement for
reasons including, but not limited to, non-compliance with the terms outlined in this
policy, failure to meet payment obligations, or any behavior deemed detrimental to the
store’s environment or community.
Booth Rental Price
● The rental fee for each booth is based on size and location within the store. Vendors will
be informed of their specific rental price upon agreement.
Payment Schedule
● Rental payments are due on the 1st of each month.
● The first payment is required upfront before the booth is occupied.
Payment Method
● We accept payments via Venmo, Bank Transfer, PayPal, and Zelle. An invoice detailing
the monthly payment will be provided to vendors upon request.
2. Booth Maintenance
Cleanliness and Maintenance
● Vendors are responsible for maintaining their booth space in a clean, organized, and
visually appealing manner. Regular cleaning and upkeep should be conducted to reflect
the quality of the products being sold. Vendors must promptly address any issues that
arise, such as damaged displays or broken items.
Stock Replenishment
● Vendors are expected to monitor their inventory levels regularly and replenish stock as
needed to ensure that popular items remain available for customers. Communication
with store management regarding any special requests for stock replenishment or
product rotation is encouraged.
Sales Performance Monitoring
● Vendors should review sales reports provided by the store regularly to identify which
items are selling well and which may need to be replaced or discounted. This will help
vendors make informed decisions about inventory management and improve their sales
performance.
Communication with Store Management
● Vendors are encouraged to maintain open lines of communication with store
management regarding booth aesthetics, stock levels, and any potential changes or
promotions. Regular check-ins can facilitate better collaboration and ensure that vendor
needs are met while aligning with the overall goals of the store.
Compliance with Store Policies
● Vendors must adhere to specific guidelines set by the store regarding booth setup,
appearance, and product offerings to maintain a cohesive brand identity for the boutique.
3. Vendor Quality Expectations
As a valued vendor at The Heirloom Store, we want to remind you of our commitment to quality
and craftsmanship. To maintain the integrity of our boutique, we only permit the following types
of items for sale:
● Handcrafted Items: All products must be unique and made with care, showcasing your
skills and creativity.
● Vintage Goods: We welcome authentic vintage items that have a story and history,
adding character to our collection.
● Antiques: Antique pieces that reflect craftsmanship and heritage are encouraged, as
they align with our mission to celebrate timeless goods.
● New, Unused Items: Contemporary, unused items that maintain a high standard of
quality and fit with the store’s overall aesthetic.
Please ensure that all items meet these quality expectations before setting up your booth. We
appreciate your understanding and commitment to maintaining the high standards of our store!
4. Store Policies
Current Operating Hours
The Heirloom Store operates during the following hours:
● Tuesday to Friday: 11:00 AM -8:00 PM
● Saturday: 11:00 AM – 8:00 PM
● Sunday and Monday: Closed
Booth Setup Guidelines
Vendors are required to set up their booths during store hours, ensuring they can make any
necessary adjustments and engage with customers directly. This approach not only allows
vendors to present their products in the best light but also fosters a connection with shoppers.
● Setup Hours: All booth setups must occur within these hours.
● Alternative Setup Options: If you need to set up outside of regular store hours, early
morning or after-hours appointments can be arranged. However, this must be
communicated in advance, as there may not be staff available to assist during those
times.
● Vendor Responsibility: It is the vendor’s responsibility to ensure that their booth is
attractive, well-stocked, and reflects their brand. Engaging with customers during setup
is encouraged to help create a welcoming atmosphere.
● Booth Signage: Vendors are required to have a sign for their booth that clearly displays
their business name or brand, helping to enhance the professional presentation and
identity of their space.
By setting up during store hours, vendors can ensure their booths are tailored to customer
needs and preferences while providing an opportunity for immediate interaction.
Consignment Drop-offs
Consignors can bring their items during operating hours. Please ensure all items are ready for
display.
● Operating Hours: Consignors can drop off their items Tuesday to Saturday from 11 AM
to 8 PM.
● Display Preparation: All items should be cleaned, organized, and appropriately tagged
for sale. This helps ensure a smooth setup process and a visually appealing display.
● Setup Requirement: Consignors are responsible for setting up their items in their
designated space. This allows them to arrange their products to reflect their brand and
style, ensuring that the display is engaging and inviting to customers.
By taking an active role in the setup process, consignors can create an attractive presentation
that enhances the shopping experience and promotes their unique offerings.
5. Marketing and Promotion
At The Heirloom Store, we believe in showcasing our vendors’ unique products through various
promotional opportunities. Here’s how we plan to market your goods and involve you in store
events:
● Marketing and Promotion: We actively promote the store and our vendors through
social media channels, email newsletters, and local advertising. Each vendor’s items will
be featured in our marketing materials to help drive traffic to your booth and increase
sales.
● Vendor Spotlight Features: We will highlight different vendors through dedicated social
media posts and in-store displays, allowing you to share your story and connect with
customers.
● Participation in Store Events: Vendors are encouraged to participate in store events,
such as craft fairs, holiday markets, and special promotions. This is a fantastic
opportunity to engage directly with customers, showcase your products, and create a
community atmosphere.
● Collaborative Promotions
● We may organize joint promotions or bundles featuring products from multiple vendors,
which can help increase exposure and sales for everyone involved. In addition to
in-store promotions, we will also collaborate with other vendor stores to create
cross-promotional opportunities. This collaborative approach enhances visibility,
broadens customer reach, and fosters a strong sense of community across various
vendor spaces.
● By participating in these promotions, vendors can benefit from increased foot traffic and
shared marketing efforts, ultimately contributing to the overall success of The Heirloom
Store and its extended network.
We are committed to creating a thriving marketplace that celebrates craftsmanship and
community. If you have any specific promotional ideas or suggestions, we’d love to hear them!
6. Consignment Terms and Inventory Management
Commission Structure
● 35% Commission: The store retains a 35% commission on all consignment items sold,
meaning that 35% of the sale price is kept by the store, while the remaining 65% will be
paid to you as the vendor.
Consignment Terms
● Item Submission: Vendors submit items for sale under consignment. The store will
display, promote, and sell these products.
● Pricing Control: Vendors set their own prices, with guidance available to ensure
competitiveness. The 35% commission will be deducted from the final sale price.
● Sales Tracking: Sales will be tracked through our POS system. Vendors can request
reports detailing sold items, sale prices, and earnings after commission, ensuring
transparency and allowing for informed inventory decisions.
● Payment Schedule: Payments for sold consignment items will be processed on the
same schedule as booth vendors. Vendors will receive 65% of the sale price via direct
deposit or check.
● Review Period: Consigners have a 120-day review period for unsold items.
● Notification: After the review period, consignors will be notified of any unsold items and
can either rotate out or pay a small fee of $25 for an additional 120-day period.
● Return Process: Consignors are responsible for picking up unsold items within two
weeks of notification.
● Unclaimed Items: If a cosigner does not retrieve their unsold items within 120 days of
notification, those items will become the property of The Heirloom Store. This policy
ensures that we can make space for new inventory and continue to provide a dynamic
shopping experience for our customers.
Inventory Management Process
● Vendor Responsibility: Each vendor manages their own inventory, including tracking
stock levels and restocking as needed.
● Inventory Tracking: Vendors should maintain a detailed inventory list using a
spreadsheet or inventory management software for easy updates and sales tracking.
● Sales Tracking: Sales will be tracked through the POS system, and vendors will receive
reports on sales performance.
● Unsold Items for Vendors: Vendors can remove any unsold items at any time to make
room for new products or changes in inventory.
7. Liability and Insurance
● Liability Coverage: All vendors are required to carry their own liability insurance to
protect against any potential claims arising from the sale of their products.
● Product Liability: Vendors are responsible for ensuring that their products comply with
all applicable safety standards and regulations. The Heirloom Store LLC will not be held
liable for any claims arising from the sale of vendor products.
● The Heirloom Store is not liable for lost or damaged goods
● I understand that I am responsible for obtaining my own insurance coverage for my goods and
any potential liabilities associated with my products and sales activities
At The Heirloom Store, we are thrilled to welcome you into our vibrant community of artisans
and creators. Your unique talents and passion for craftsmanship are what make our boutique a
special place for shoppers seeking exceptional treasures. Together, we can create a nurturing
environment that celebrates creativity, fosters connections, and inspires collaboration. Thank
you for being a part of our journey—let’s make beautiful things happen together!
Contact Information
For any questions or concerns, please contact us:
● Phone: (678) 390-0336
● Email: Support@theheirloomstore.com
● Address: 401 Maple Street Carrollton GA 30117
Acknowledgment and Agreement
By checking the box below, I acknowledge that I have read and understood the guidelines outlined in The
Heirloom Store’s Vendor and Consignment Agreement. I agree to adhere to these policies and
procedures as a condition of my participation in The Heirloom Store.